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Activities Coordinator Job Description

Reports to: Deputy / The Registered Manager

Job Overview

Note – In addition to these functions, employees are required to carry out such duties as may reasonably be required.

To develop and plan programmes, outings and events, staffing the events and overseeing the implementation of activities. Ensure the programme reflects the wishes and preferences of the current population of the organisation
To support and enable residents to access social networks and maintain personal interests in accordance with best practice, agreed standards, legislation and within the financial budget
To maintain skills at a current level and to undertake such training and development as required, from time-to-time, to maintain and progress knowledge

Location

The service’s premises, but you may be required to work from other locations at the discretion of the company and with appropriate notice.

Working Hours

Varying shift patterns as agreed with the manager.

Role- specific Duties

The Activities Coordinator’s responsibilities include but are not limited to the following:

Organise and plan weekly activity programmes (within allocated budget) reflecting residents’ preferences, & a written rota to be produced. Update activities boards around the home.
Creating risk assessments for activities and consent forms for families / residents.
Produce newsletters to inform residents and their relatives/friends about what is going on / liaise with the Marketing team in typing up activities and producing information for Newsletters.
Support residents to access the internet and other communication methods such as letter writing, Skype and FaceTime
Plan events within allocated budget
Ensure residents are at the heart of events and programmes to enhance their wellbeing.
Be responsible for promoting and protecting the welfare of those individuals supported by the service.
Planning and implementing trips out for residents.
Documenting and updating change needed within residents Care Planning (Daily living, family & social and religious sections).
Creating Life Stories and likes / dislikes for the resident Care Plan.
Liaising with families, sending photos and updates to families via email regarding activities.
Uploading of information to internal systems.

Working with Others

Develop effective working relationships with other employees within the service
Work in cooperation with members of the multidisciplinary teams to maximise opportunities for people in the service
Create and maintain relationships with 3rd parties and liaising with the wider Community.
Be involved in dealing with compliments and complaints.
Creating staff working rota.

Leading by Example

Other duties and responsibilities to be undertaken may include:

Seek opportunities for personal and professional growth
Work within the relevant code of practice
Organise and carry out staff appraisals, supervisions and training.

Personal and Professional Development:

Attend statutory training and any other training as directed by management
Keeping up to date with monthly activity budgets and liaising with admin and the Manager.

Administrative duties:

Looking for resources needed for activities and liaising with admin for ordering and re-stocking.
Answering phone calls and queries from families and following up requests from both families / staff.
Printing of materials and resources, Daily Sparkle, wordsearches and arts & crafts resources.

Person Specification for Activities Coordinator

Essential

Good English – written and verbal.
Leadership Skills – Activities Coordinators need to encourage people to attend or join an activity, motivate them and keep them engaged throughout the event.
Communication Skills – Activities Coordinators need to be able to speak with a variety of different groups, listen to their needs and work with big groups.
Problem-solving Skills – Activities Coordinators need to be able to fix situations quickly or adjust activities for all involved.
Speaking Skills – Activities Coordinators need to be able to speak clearly and passionately to people, answer questions and keep people motivated.
Caring, friendly and empathic towards others, being positive and a passion to learn.
Dedicated and committed to making a difference to others lives and work well in a team.

Desirable

Vocational qualification or willingness to obtain qualification.
Certification as an Activities Professional by a recognised accrediting organisation, e.g. NAPA
Valid driver’s licence.
Proficient Computer Skills – To research activities and events, to support people to use the internet and produce colourful posters and newsletters.
Previous experience of working in a similar environment.
Previous experience of working in a similar role.
Experience of working with people, particularly those that may have additional support needs.
Experience of event planning practices and techniques.

A shared Nellsar culture

We are extremely proud of the caring, supportive culture in our Care Homes which embodies empathy, equity, professionalism and continuous improvement. Our values focus on the individual – from residents to team members – creating an inclusive environment with both residents and staff teams at the heart of what we do every day.

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